| Letter of Understanding |
Wedding Ceremony Agreement
The following is an agreement between us: you the bride, your groom, and me, Ema Drouillard.
Please review this agreement and let me know if you have questions. Send me an email to verify
that you have received the first draft of your wedding ceremony and have reviewed this
agreement. Please let me know if you have any questions.
When you correspond with me, please include the name of the Groom and Bride, along with your
wedding date.
Wedding Ceremony - First Draft: Attached is the first draft of your ceremony. Please to review it
and make any changes you may like. Your fee includes one rewrite. Please do not change the
format of the ceremony. As most ceremonies are heard, it is most helpful to read it out loud to
each other. Do not send out copies of this ceremony, if people ask you for a copy, have them
contact me directly. Note: Only personalized ceremonies are attached. Civil ceremonies are not
mailed out.
Changes Due: Mark yours changes and returned them to me via email as soon as possible. I look
forward to your input. If for any reason your final changes are not made correctly a refund of
thirty dollars will be made.
Deposit: THE DEPOSIT IS NON-REFUNDABLE AND NON-TRANSFERABLE.
Balance Due: The balance is due within four weeks after you receive the first draft of your
wedding ceremony, or within two weeks of your ceremony, whichever comes first, if you are
planning last minute.
Time is of the Essence: If your ceremony begins more than thirty minutes late, it may have to be
re booked which will require additional fees.
Last Minute Changes: All changes must be completed in advance. I can not make last minutes
changes on the day of your ceremony or during the week before your ceremony.
Marriage License Information: You and your groom will need to file for your marriage license
together at the county clerk’s office. After your wedding ceremony is completed, I will sign the
marriage license and mail it to the county clerk. Once I mail your marriage license my
responsibility ends. Questions regarding your marriage license should be made directly to the
county clerk where you filed for your marriage license. Please refer to the information on my
website so that you will have everything you may need. ceremonyway.com/marriagelicense
Cancellation policy: Your deposit and final payment confirms your wedding date and time, as well
as the wedding plans that have been arranged on your behalf. While your dates and times are being
held, other couples are turned away. If for any reason you cancel your plans in writing, no refund
is made. No refund will be made with less than a 30-day written cancellation notice. There may be
additional fees charged to cancel vendors and wedding planning.
Force Majeure: If this agreement becomes impossible to complete due to acts of God, war,
government regulations, disaster, strikes, civil disorder, floods, curtailment of transportation or
facilities, or other emergencies making it illegal or unreasonably difficult to provide service or to
hold the event, then Ema Drouillard shall not be held responsible to any aspects of this contract.
If weather or road conditions prevent me from reaching the event location the day and time of
your wedding I will ordain someone on site over the phone and provide last minute phone
coaching to conduct your ceremony. Please make sure to print out a copy of your ceremony and
have it with you the day of your wedding.
Page 1 of 4
Elopement Wedding Design & Planning
Arriving for your wedding: It is best to arrive dressed for your wedding If you will be dressing at
the site plan to arrive 30-45 minutes in advance of the scheduled ceremony. Be aware that some
sites do not provide a dressing room.
Weather: Outdoor weddings happen year round in the San Francisco Bay Area. If it rains we use
umbrella's, I will have a couple with me. Please bring red umbrellas. If weather is an issue the day
of your wedding, a back up location plan is recommended. I have only had one ceremony move its
site the day of the wedding due to weather, in which case we used their suite as a back up location.
Meeting at the Site: Meet me at the agreed time and location on the site. Call twenty four hours
before the morning of your ceremony with any changes regarding how we are meeting.
Number of Guests: If there is a change in the number of your guests, call me. It may affect the site
at the location or the location itself.
Notice: If there are any changes, a minimum of twenty four hours advanced notice is required to
discuss the changes. Messages need to be given in person, leaving a cell phone message will not be
confirmation of a change.
Flower Information: I provide Rose bridal bouquet with matching boutonnière, when ordered. If
you are making a stop to pick up flowers, please plan an addition 45 minutes to make this stop.
Plan time for finding the location, parking, waiting, paying, etc. These delays have caused extra
location fees for couples.
Timing: Please plan your time line with added time for delays like traffic and direction issues, etc.
If you are running late CALL ME either when you know you are going to be late or at the time our
wedding was set for.
Thirty Minutes Late: If you are more then thirty minutes, your wedding may have to be re-
booked and re-scheduled, which will involve additional fees. Sometimes I have another wedding
booked and can not stay and wait.
Ceremony Way and Ema Drouillard will not be responsible for:
· Alternate site,
· Noise disturbances,.
· Health and safety of those attending, and
· Loss of any personal property .
NOTE: Sites included in the packages; are arranged by private agreement, no guarantee is made
and no appointments can be scheduled. If someone else is using the site we will need to wait. The
Bride and Groom do not pay for the sites that are included in the packages, therefore there are no
guarantees. Only sites with fees can be scheduled and private.
Page 2 of 4
Wedding Photography Contract
Photography Package Information: Digital images. Your edited images will be posted on the
Wedding Gallery at emadrouillard.com within two weeks of your wedding date. The Wedding
Gallery provides you a way to share your images with your friends and family as well as an easy
way to order your wedding prints and photo gifts for a fee. Wedding Gallery Details.
Photographer: Ema Drouillard retains full use of photos for promotion and display. Please review
the complete photography section on the website for current details at elopement photography.
The following is a standard wedding photography contract. It specifies the rights and
responsibilities implicit in our business relationship and protects both client and wedding
photographer.
1. This agreement constitutes an order for wedding portraiture services, including the taking of
wedding pictures as agreed to by both parties: The Studio (Ema Drouillard) and Contracting Party
(Bride and Groom). Unless otherwise specified, it is understood that any and all rights to proofs,
final or sample prints, thereof shall remain the property of the Studio and may be used for
advertising, display or any other purpose thought proper by the Studio.
2. If Photographer cannot perform this agreement in whole or in part due to a fire or other
casualty, acts of God or nature or terror, or other cause beyond the control of the parties or due to
Photographer's illness or injury, then Studio will return all fees to the Client(s) but shall have no
further liability with respect to this agreement. This limitation on liability shall also apply in the
event that photographic materials are damaged in processing, lost through equipment
malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of
Photographer. Client(s) agree that an entire wedding cannot be replicated, reenacted or repeated
for the purpose of a re shoot and limits Studio's liability to the amount paid under this contract.
3. It is understood and agreed that no other photographer will be allowed to photograph or take
pictures at the wedding while the The Studio photographer is working. During the ceremony and
after Photographer's shoot time others are welcome to take pictures.
4. The Studio will reserve the time agreed upon and will not make another reservation for the
specific time frame. For this reason, all deposits are non-refundable even if the date is changed or
if the wedding becomes cancelled for any reason.
5. No photography will take place and no rights are granted until timely payment is made in full.
Late payment fees may apply. The fee is non-refundable in case of cancellation or date change by
client.
By Special Order - PhotoBook, DVD & Image Data Information: Your special order will be mailed
to the address provided via your paypal payment directly to Ceremonyway.com It will be mailed
within 2-4 weeks of your wedding. Elopement Photography.
List of images often taken:
The Kiss / Almost Kiss
Groom Alone
Bride Alone
Bridal Bouquet & Gown Details
Various Images of Bride & Groom Together
Friends & Family Group Photo
Bride & Family
Groom & Family
Wedding photos taken outside may blow your hair. If you are planning an outside wedding, it is
best to wear your hair in a style that will keep it out of your face if the wind is blowing.
Please Note: If your wedding gown has a train, please assign someone to adjust it for each
photograph taken.
Page 3 of4
Please review your agreements
Agreement for your Wedding Ceremonies Details.
Elopement Details for your Wedding Venue Information.
Photography Contract if you ordered a Photography Package.
This Agreement will constitute a binding contract between both parties. The individuals signing
below represent that each party is authorized to bind themselves to this Agreement and have read
and understand all agreements
Both parties, sign this agreement in acknowledgement of reviewing the on-line contracts that apply
to your wedding. Both parties are undersigned contracting parties, hereby warrant that they are
competent to contract in their our own names. Both parties confirm that they have read the
agreements and are fully familiar with and understand the contents thereof.
Hold Harmless and Indemnify: Both Parties, their heirs and assigns, shall indemnify, defend, and
hold harmless Ceremony Way/Ema Drouillard/The Studio/Images by Ema, its officers, directors,
agents and employees from any and all claims, damages, costs, liabilities, and expenses of any
kind, including reasonable attorney's fees and costs of litigation, incurred as a result of either party’
s breach of this contract. The right of indemnification shall survive the termination of the contract.
Dispute resolution process: A claim for breach of this contract that the parties cannot resolve in
the ordinary course of business shall be submitted to Small Claims Court in Marin County,
California. The Parties consent and agree to jurisdiction of the Marin County California and to be
bound by any judgment thereof.
This agreement shall be binding upon parties and their heirs, legal representatives and assigns.
Signing also certifies that you have received a complete copy of this agreement.
Signature:
_________________________________Date________________
Print Name: ________________________
Signature:
________________________________Date_________________
Print Name _______________________
Event Date & Time:_______________________________________
Please print page, sign and mail to:
Ema Drouillard @ Ceremony Way
1 Dove Place
Novato, CA 94949
You may also sign the signature page, scan it and email it to 2ema@comcast.net
Please print out the four pages of agreements for your records.
Page 4 of 4
The following is an agreement between us: you the bride, your groom, and me, Ema Drouillard.
Please review this agreement and let me know if you have questions. Send me an email to verify
that you have received the first draft of your wedding ceremony and have reviewed this
agreement. Please let me know if you have any questions.
When you correspond with me, please include the name of the Groom and Bride, along with your
wedding date.
Wedding Ceremony - First Draft: Attached is the first draft of your ceremony. Please to review it
and make any changes you may like. Your fee includes one rewrite. Please do not change the
format of the ceremony. As most ceremonies are heard, it is most helpful to read it out loud to
each other. Do not send out copies of this ceremony, if people ask you for a copy, have them
contact me directly. Note: Only personalized ceremonies are attached. Civil ceremonies are not
mailed out.
Changes Due: Mark yours changes and returned them to me via email as soon as possible. I look
forward to your input. If for any reason your final changes are not made correctly a refund of
thirty dollars will be made.
Deposit: THE DEPOSIT IS NON-REFUNDABLE AND NON-TRANSFERABLE.
Balance Due: The balance is due within four weeks after you receive the first draft of your
wedding ceremony, or within two weeks of your ceremony, whichever comes first, if you are
planning last minute.
Time is of the Essence: If your ceremony begins more than thirty minutes late, it may have to be
re booked which will require additional fees.
Last Minute Changes: All changes must be completed in advance. I can not make last minutes
changes on the day of your ceremony or during the week before your ceremony.
Marriage License Information: You and your groom will need to file for your marriage license
together at the county clerk’s office. After your wedding ceremony is completed, I will sign the
marriage license and mail it to the county clerk. Once I mail your marriage license my
responsibility ends. Questions regarding your marriage license should be made directly to the
county clerk where you filed for your marriage license. Please refer to the information on my
website so that you will have everything you may need. ceremonyway.com/marriagelicense
Cancellation policy: Your deposit and final payment confirms your wedding date and time, as well
as the wedding plans that have been arranged on your behalf. While your dates and times are being
held, other couples are turned away. If for any reason you cancel your plans in writing, no refund
is made. No refund will be made with less than a 30-day written cancellation notice. There may be
additional fees charged to cancel vendors and wedding planning.
Force Majeure: If this agreement becomes impossible to complete due to acts of God, war,
government regulations, disaster, strikes, civil disorder, floods, curtailment of transportation or
facilities, or other emergencies making it illegal or unreasonably difficult to provide service or to
hold the event, then Ema Drouillard shall not be held responsible to any aspects of this contract.
If weather or road conditions prevent me from reaching the event location the day and time of
your wedding I will ordain someone on site over the phone and provide last minute phone
coaching to conduct your ceremony. Please make sure to print out a copy of your ceremony and
have it with you the day of your wedding.
Page 1 of 4
Elopement Wedding Design & Planning
Arriving for your wedding: It is best to arrive dressed for your wedding If you will be dressing at
the site plan to arrive 30-45 minutes in advance of the scheduled ceremony. Be aware that some
sites do not provide a dressing room.
Weather: Outdoor weddings happen year round in the San Francisco Bay Area. If it rains we use
umbrella's, I will have a couple with me. Please bring red umbrellas. If weather is an issue the day
of your wedding, a back up location plan is recommended. I have only had one ceremony move its
site the day of the wedding due to weather, in which case we used their suite as a back up location.
Meeting at the Site: Meet me at the agreed time and location on the site. Call twenty four hours
before the morning of your ceremony with any changes regarding how we are meeting.
Number of Guests: If there is a change in the number of your guests, call me. It may affect the site
at the location or the location itself.
Notice: If there are any changes, a minimum of twenty four hours advanced notice is required to
discuss the changes. Messages need to be given in person, leaving a cell phone message will not be
confirmation of a change.
Flower Information: I provide Rose bridal bouquet with matching boutonnière, when ordered. If
you are making a stop to pick up flowers, please plan an addition 45 minutes to make this stop.
Plan time for finding the location, parking, waiting, paying, etc. These delays have caused extra
location fees for couples.
Timing: Please plan your time line with added time for delays like traffic and direction issues, etc.
If you are running late CALL ME either when you know you are going to be late or at the time our
wedding was set for.
Thirty Minutes Late: If you are more then thirty minutes, your wedding may have to be re-
booked and re-scheduled, which will involve additional fees. Sometimes I have another wedding
booked and can not stay and wait.
Ceremony Way and Ema Drouillard will not be responsible for:
· Alternate site,
· Noise disturbances,.
· Health and safety of those attending, and
· Loss of any personal property .
NOTE: Sites included in the packages; are arranged by private agreement, no guarantee is made
and no appointments can be scheduled. If someone else is using the site we will need to wait. The
Bride and Groom do not pay for the sites that are included in the packages, therefore there are no
guarantees. Only sites with fees can be scheduled and private.
Page 2 of 4
Wedding Photography Contract
Photography Package Information: Digital images. Your edited images will be posted on the
Wedding Gallery at emadrouillard.com within two weeks of your wedding date. The Wedding
Gallery provides you a way to share your images with your friends and family as well as an easy
way to order your wedding prints and photo gifts for a fee. Wedding Gallery Details.
Photographer: Ema Drouillard retains full use of photos for promotion and display. Please review
the complete photography section on the website for current details at elopement photography.
The following is a standard wedding photography contract. It specifies the rights and
responsibilities implicit in our business relationship and protects both client and wedding
photographer.
1. This agreement constitutes an order for wedding portraiture services, including the taking of
wedding pictures as agreed to by both parties: The Studio (Ema Drouillard) and Contracting Party
(Bride and Groom). Unless otherwise specified, it is understood that any and all rights to proofs,
final or sample prints, thereof shall remain the property of the Studio and may be used for
advertising, display or any other purpose thought proper by the Studio.
2. If Photographer cannot perform this agreement in whole or in part due to a fire or other
casualty, acts of God or nature or terror, or other cause beyond the control of the parties or due to
Photographer's illness or injury, then Studio will return all fees to the Client(s) but shall have no
further liability with respect to this agreement. This limitation on liability shall also apply in the
event that photographic materials are damaged in processing, lost through equipment
malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of
Photographer. Client(s) agree that an entire wedding cannot be replicated, reenacted or repeated
for the purpose of a re shoot and limits Studio's liability to the amount paid under this contract.
3. It is understood and agreed that no other photographer will be allowed to photograph or take
pictures at the wedding while the The Studio photographer is working. During the ceremony and
after Photographer's shoot time others are welcome to take pictures.
4. The Studio will reserve the time agreed upon and will not make another reservation for the
specific time frame. For this reason, all deposits are non-refundable even if the date is changed or
if the wedding becomes cancelled for any reason.
5. No photography will take place and no rights are granted until timely payment is made in full.
Late payment fees may apply. The fee is non-refundable in case of cancellation or date change by
client.
By Special Order - PhotoBook, DVD & Image Data Information: Your special order will be mailed
to the address provided via your paypal payment directly to Ceremonyway.com It will be mailed
within 2-4 weeks of your wedding. Elopement Photography.
List of images often taken:
The Kiss / Almost Kiss
Groom Alone
Bride Alone
Bridal Bouquet & Gown Details
Various Images of Bride & Groom Together
Friends & Family Group Photo
Bride & Family
Groom & Family
Wedding photos taken outside may blow your hair. If you are planning an outside wedding, it is
best to wear your hair in a style that will keep it out of your face if the wind is blowing.
Please Note: If your wedding gown has a train, please assign someone to adjust it for each
photograph taken.
Page 3 of4
Please review your agreements
Agreement for your Wedding Ceremonies Details.
Elopement Details for your Wedding Venue Information.
Photography Contract if you ordered a Photography Package.
This Agreement will constitute a binding contract between both parties. The individuals signing
below represent that each party is authorized to bind themselves to this Agreement and have read
and understand all agreements
Both parties, sign this agreement in acknowledgement of reviewing the on-line contracts that apply
to your wedding. Both parties are undersigned contracting parties, hereby warrant that they are
competent to contract in their our own names. Both parties confirm that they have read the
agreements and are fully familiar with and understand the contents thereof.
Hold Harmless and Indemnify: Both Parties, their heirs and assigns, shall indemnify, defend, and
hold harmless Ceremony Way/Ema Drouillard/The Studio/Images by Ema, its officers, directors,
agents and employees from any and all claims, damages, costs, liabilities, and expenses of any
kind, including reasonable attorney's fees and costs of litigation, incurred as a result of either party’
s breach of this contract. The right of indemnification shall survive the termination of the contract.
Dispute resolution process: A claim for breach of this contract that the parties cannot resolve in
the ordinary course of business shall be submitted to Small Claims Court in Marin County,
California. The Parties consent and agree to jurisdiction of the Marin County California and to be
bound by any judgment thereof.
This agreement shall be binding upon parties and their heirs, legal representatives and assigns.
Signing also certifies that you have received a complete copy of this agreement.
Signature:
_________________________________Date________________
Print Name: ________________________
Signature:
________________________________Date_________________
Print Name _______________________
Event Date & Time:_______________________________________
Please print page, sign and mail to:
Ema Drouillard @ Ceremony Way
1 Dove Place
Novato, CA 94949
You may also sign the signature page, scan it and email it to 2ema@comcast.net
Please print out the four pages of agreements for your records.
Page 4 of 4